[atlarge-announce] Polling comm

["Abel Wisman" <abel@able-towers.com>]

In adherance to panel motion 2003-10
http://mailman.icannatlarge.org/pipermail/panel/2003-June/000582.html

The polling comm consisting of Sotiris Sotiropoulos, Hugh Blair and Abel
Wisman have written the rules under which this comm can operate.

We have with care decided to leave the elections under the command of
the panel because we think elections of any kind should be a part of the
by-laws and as such we can not and will not set new rules untill such
by-laws are in place.

Despite the independent character of the poll comm the final
responsibility for elections stays with the panel untill by-laws might
decide otherwise.

The software described will be ready for testing this week or so I am
told.

The announcement for the poll comm election will be made within the next
couple of weeks, depending on the motion for a voters-registry to be
opened to assist the ver-comm in assessing the number of possible
voters/candidates/nominators/seconders in an up-coming election.

The reason I post this is to allow the membership a period of comment on
these rules.
The panel-poll on this charter saw 1 opposing and 2 absents.

With kind regards

Abel





Polling Committee Charter and Structure

The duty of the Polling Committee (PC) is to organize, at least once a
month, a poll of the members on current topics. These are topics
requested by the membership, questions raised for polling by the panel
or the PC itself.

The PC is also to organize elections when so required by the panel or
the by-laws of the organization.

The PC is unrestricted in the number of polling questions and the
content of those questions. The PC needs to poll on questions proposed
by the membership. The PC can initiate polls more than once a month. The
PC can not organize elections without a mandate from the panel or the
by-laws.

These rules hereafter govern the PC's course of action.

Polling shall be done using the following rules:

1. Announcements

Announcements shall be made on the icannatlarge.org website. Email
announcements shall be sent to the general mail list, the moderated
members only mail list and the announce mail list.

The announcement shall contain the contents of the poll. The member
announcement shall contain the contents of the poll plus a personal
identifier used to identify the voter to the voting system and prevent
abuse.

The outcome (results) of the polls shall be posted to the above
mentioned lists and the icannatlarge.org website.

2. Method:

For polling the members will use an online web interface or email to
voting software. This voting software should be open-source (GPL)
software. The voting software shall allow full source access for
watchdogs to assure no tampering. The software shall remove all
identifiers from the votes that are made public except for the watchdog
output. The software shall allow separate output for watchdogs and
members, where the watchdogs receive raw-data.

During the vote, nobody but the watchdogs shall have access to the
software except in a case of failure, in which case the system
administrator is allowed access. The software shall confirm the votes
made to the member voting.

3. Elections:

The announcement methods listed above will be used.
The rules of the election will be stipulated by the Panel, the PC shall
adhere to these rules. The voting method for elections shall be
determined by the Panel, the PC shall adhere to these methods.

Polling Commission members:

The PC will consist of 3 members.
These members will be elected and appointed by the general membership by
a general election. The election for the PC will be held annually under
auspices of the panel. Those eligible are those members that have been
verified to the full satisfaction of the Verification Committee.

Candidates:

Candidates can be self-nominated or be nominated by members. If
nominated by a member, seconding of at least 1 other member is needed.
If self-nominated, at least 2 seconds are needed. All seconds must come
from members of the organization. All nominations and seconds MUST come
from members verified to the full satisfaction of the Verification
Committee. Acceptance can only be then posted when nominations and
seconding have been fulfilled according to these rules.

Nominations, seconds and acceptance or refusal will be posted to the
general and moderated mail list as well as on the icannatlarge.org
website under appropriate headers.

Nomination period is a minimum of 2 weeks and a maximum of 4 weeks.

No later than one week after nominations end, the election will be
organized in accordance with the rules stipulated under "Elections."
Elections will last a minimum of 2 weeks and a maximum of 4 weeks.

Within 7 days of the end of voting, the results will be confirmed by the
Panel and posted to the icannatlarge.org website as well as sent by
email to the announce and members only discuss list, as well as to the
elected persons personally.

Objections to the outcome of the elections must be publicly posted
within 7 days of the end of the elections to the members only discuss
list. The Panel will rule within 10 days on objections to the election
outcome.

Appeals of the Panel's rulings must be posted within 17 days of the end
of elections.

PC members will be elected for a period of 12 months, with the exception
of the first PC which will serve a term of 6 months, after which new
elections will take place.

PC members can serve a maximum of 3 consecutive terms or 5 non
consecutive terms.

PC members found not active in participation on this commission (which
is measured by the other commission members and the Panel's reports)
will be replaced by "next in line" (next highest vote getter on
elections for PC) by the Panel.


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